Invite members
Invite people to an organization or a project by email with a chosen role, add existing members directly, and revoke pending invitations.
You bring people into Ngenaire by email invitation with a chosen role. Organization invitations come from the organization page; project invitations come from a project's settings. Someone already in your organization can be added to a project directly, with no invitation at all.
Where: organization page Invite people ·
/orgs/<org>— project Project settings → Members ·/p/<project>/settings?tab=members
Invite someone to the organization
Owners and admins can invite.
- Open the organization page and click Invite people.
- Enter the Email address.
- Choose the Role: Admin (manages members, invitations and every project), Member (creates projects and joins projects they are invited to) or Viewer (sees the organization and its member list). Member is the default.
- Click Send invitation.
The Invitation sent dialog confirms the email and shows a one-time accept link. If the email does not arrive, copy the link and share it directly — only the invited address can accept it.
Add someone to a project
Project owners and organization admins manage project membership on Project settings → Members.
Already in the organization
- Click Add from organization.
- Choose the person and a role — Editor, Approver or Viewer.
- Click Add to project. Access is immediate.
Not yet in the organization
Project membership never silently expands organization membership. Invite the person to the organization first; once they have accepted, add them to the project. You can also send a project invitation with Invite by email (role Editor by default), but they can accept it only after they belong to the organization.
How invitations behave
- Links open at
/invite/<token>and expire after 7 days. - Only the invited email address can accept. A forwarded link does not grant access; the recipient must sign in with — or create an account for — that address.
- Inviting the same address to the same place again replaces the earlier pending invitation, so only the newest link works.
- Each invitation shows a status: pending, accepted, revoked or expired.
- Invitations and acceptances are recorded in the Governance log.
See Accept an invitation for the invitee's side.
Revoke a pending invitation
- Open the Invitations tab on the organization page or in Project settings.
- Select Revoke invitation on the pending row. The link stops working immediately.
Tips
- Choose roles deliberately. Start people as Member or Viewer in the organization, and Editor or Viewer on projects, and promote later.
- Use Approver for reviewers. It lets a customer or authority sign off without edit rights — pair it with strict approvals.
- Revoke stale invitations. A long-lived pending invite is a phishing target.
- Prefer Add from organization when the person is already a member — it skips the email entirely.